The Due Diligence Record is a one-page PDF Hoist Assets issues alongside every official AFSA certificate. It exists because brokers, IPs, and dealers wanted a record that fit a deal file — not a multi-page certificate with no workflow context.
What's on it
- Search type (PPSR organisation, serial-number, ABN, GST)
- Counterparty (with ACN/ABN/serial)
- Your search reference (we recommend your deal/file ID)
- AFSA certificate URL + the certificate's SHA-256 hash
- Timestamp (UTC + AEST)
- Hoist Assets record ID + audit-chain ID
- Your user ID (which broker ran the search)
- A verification footer with a URL anyone can use to confirm the hash hasn't changed
What it's not
It's not the legal artefact — that's the AFSA certificate. The record is contemporaneous documentation of when the search was run, by whom, and what the certificate hashed to at the time. Think of it as the cover page of the AFSA certificate.
Why "Record" and not "Receipt"?
"Receipt" means "paid for it" in most business contexts. Brokers file receipts in expenses, not deal files. "Record" signals evidence of the search.
Related terms
- Search certificate — The official, AFSA-issued PDF returned by every PPSR search — proof of what the register showed at a specific point in time.
- Audit chain — An append-only, hash-linked log of every search Hoist Assets has ever run — designed so a record's authenticity can be verified without contacting us.
- Asset due diligence — The process of verifying an asset's title, encumbrance status, and counterparty identity before a transaction completes.
How Hoist Assets uses this
These are core Hoist artefacts — every search you run generates one of each.